Assist PM / Site Supervisor /Project Coordinator

Roles & Responsibilities:

Reporting Manager
Report directly to the Assigned Senior Project Manager or Deputy Director (Projects) or Director (Projects).

Quality Assurance / Health & Safety Support
Administer Project Management resources to assist QA / H&S to:

1. Ensure compliance to QA / H&S requirements;
2. Recommend penalties for subcontractor non-compliance to QA / H&S requirements;
3. Ensure follow-up to site quality inspection (by external consultant) comments.

Administer Project Management resources to assist the Operations to:

1. Incorporate constructability inputs from the Operations in design drawings;
2. Ensure the timely receipt of design drawings for subcontractor tender;
3. Attend the respective site meetings on a monthly basis;
4. Ensure that the site managers/engineers attend their respective design meetings on a monthly basis.

Finance Support
Administer Project Management resources to assist the Finance to:

1. Ensure prompt payment of Client progress claims;
2. Justify provisions for individual projects, as well as deviations in the cost reports.

Business Development Support
Administer Project Management resources to assist the Business Development to:

1. Formulate technical responses to tender;
2. Attend Client tender interviews (if required).

Project Management Personnel
Act as the direct reporting manager to some of the assigned Project Management personnel in the company:

1. Project Engineer (Civil / Construction);
2. Contracts / Projects Executive.

Meetings
Conduct Client design kick-off meetings for assigned projects and subsequently, monitor such follow-on meetings.
Conduct internal design meetings for assigned projects and subsequently, monitor such follow-on meetings.
Prepare and attend pre-construction meetings with Business Development and Operations for assigned projects.
Co-chair internal design review meetings with Project Management for assigned projects.
Conduct monthly Client project-update meetings for assigned projects.
Provide project updates to the Deputy Director (Projects) or Assigned Senior Project Manager as and when required.

Project Authority
Sign-off design drawings for assigned project tenders to subcontractors.
Sign-off cost reports for assigned projects.
Recommend Client progress claims for assigned projects.
Negotiate and recommend works order to subcontractors for assigned projects.
Negotiate and recommend award of subcontracts for assigned projects.
Review and recommend on variation advices to Clients for assigned projects.
Negotiate and recommend on variation orders from subcontractors for assigned projects.
Recommend the dating and issuance of (joint) subcontractor warranty documents for assigned projects.
Approve on site/keys handover to the Client for assigned projects.
Recommend on formal notifications to the Client for assigned projects.
Recommend on post-DLP maintenance/rectification expenditures for assigned projects.
Recommend provision figures to Director (Projects) or Deputy Director (Projects) or Assigned Senior Project Manager for potential project cost/claims.

Project Responsibilities
Review design drawings for value engineering and constructability considerations.
Coordinate and verify subcontractor proposals for assigned projects during the award stage.
Ensure compliance to cost report submission timelines.
Negotiate subcontractor deductions for project non-compliance and breaches.
Administer Project Management resources to oversee the following matters for assigned projects:

1. Compliance to key legal obligations in relation to the project;
2. Flow through of Client contract obligations to the subcontractors;
3. Project schedule and site progress;
4. Project cost and budget adherence;
5. Project cashflow and adherence to Client progress claims;
6. Formal project certifications, including handover certificates;
7. Defect rectification progress, particularly during the handover/final statement claim stage;
8. Any legal claims from the Client or subcontractor;
9. Maintaining relationships with the Client;
10. Maintaining relationships with relevant authority officers.

Other Responsibilities:
Administer the filing and archiving of assigned projects documentation.
Submit project progress reports for the Management Review.
Recommend improvement on existing Project Management procedures/processes, including documentation.