Adminsitrative Assistant

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Private Advertiser
Singapore
SGD 20,000 - 60,000
Be among the first applicants.
7 days ago
Job description

JOB DESCRIPTION

  • Assist with general business administrative functions for accounts, logistics, procurement, human resource management, travel administration, and office management.
  • Assist with the preparation and processing of commercial documents such as quotations, purchase orders, invoices, and delivery orders.
  • Handle day-to-day data entry into accounting systems.
  • Procurement and purchasing functions including sourcing vendors and quotations, preparation of purchase orders, and maintenance of approved vendor list.
  • Handling shipping/deliveries, incoming/outgoing goods inspections, arranging for shipments, and maintaining delivery records.
  • Human resource administration including leave processing, timesheet collation for cost allocation, and expense claims.
  • Administration of fixed assets and inventories, including control and record-keeping for goods movements.
  • Handling incoming orders from customers and issuing outgoing purchase orders to suppliers.
  • Assist with travel arrangements and administration including flight and accommodation booking and expense filing.
  • Answering and directing incoming phone calls.
  • Manage office supplies and purchasing, arrangements for employee or corporate functions.
  • Meticulously organized digital and physical filing in line with the QMS process, particularly for commercial control documents.
  • Perform any other ad-hoc duties as assigned.

SKILLS / QUALIFICATIONS

Essential

  • Minimum ITE, Diploma in Business Administration, or related fields.
  • Experienced candidates without the above qualification but with relevant experience would be considered.
  • Qualified candidates with no prior experience or fresh graduates who demonstrate a strong interest and willingness to learn are encouraged to apply.
  • Professional level English language skills – both written and verbal.
  • Proficient with Microsoft Office applications, particularly the advanced use of Excel.
  • Meticulous, highly organized, takes initiative, fast learner.
  • Ability to multitask and prioritize.

Desirable

  • Higher level qualification in a related field.
  • Mandarin language skills – both written and verbal. This is required to communicate effectively with our customers and international associated companies.
  • Experience with Xero accounting software.
  • Experience working in an ISO 9001 compliant environment.
  • Familiarity with international shipping and logistics including import/export processes.

Interested candidates should kindly include their current CV, expected salary, and a brief summary of their experience relevant to the listed job responsibilities.

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