Administrative Operations Executive (Healthcare, Backend, Project Management)

Administrative Operations Executive (Healthcare, Backend, Project Management)

• Oversees and coordinates administrative, program, and office activities.
• Establishes, selects, implements, and coordinates office procedures and systems.
• Serves as principal source of information to interns, staff, and faculty on policies, procedures, programs, and office activities.
• Oversees, instructs, and coordinates activities of support staff.
• Oversees the preparation of materials for grants, contracts and budgets.
• Monitors expenditures and reconciles financial statements.
• Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy.
• Tracks copy through various editing and production stages.
• Communicates with authors, printers, and others concerned with published work.
• Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.
• Assembles and arranges for necessary items.
• Determines sources of data.
• Compiles, synthesizes and manipulates data.
• Summarizes findings and writes reports or portions of reports.
• Greets visitors.
• Answers and screens telephone calls.
• Assesses nature of business. Responds to requests for information and provides assistance.
• Screens and responds to mail.
• Formats, keyboards, proofreads, and edits correspondence, reports, manuscripts, grants, and other material.
• Assembles attachments and corresponding material.
• Reviews outgoing material for completeness, dates, and signatures.
• Composes substantive correspondence and written material.
• Coordinates travel arrangements.
• Schedules and coordinates meetings and appointments.
• Orders and maintains inventory of supplies.
• Takes minutes or dictation.
• Performs additional functions incidental to office activities.

Job Requirements:

• Min. Diploma / Degree holder with 1-3 years working experience.
• Excellent communication skills are a must.
• Meticulous and able to handle numbers are a must.
• Proficient in more than one language.
• Proficient in Microsoft Office.