Administrative Executive

About the Job:

We are looking for a detail-oriented and highly organized Administrative Executive to join our team. This role is designed to provide comprehensive support across multiple departments, including Human Resources (HR), Finance, Project Management, and general Office Administration. The ideal candidate will be adaptable, detail-oriented, and efficient in performing a wide variety of administrative tasks to ensure smooth daily operations.

What you’ll need to do:

• Maintain accurate attendance records of foreign workers and manage required administration for foreign workers.

• Organize accounts documents, including data entry for AP & AR.

• Preparation and issuance of purchase orders and tax invoices.

• Assist project team with day-to-day administrative tasks, includes maintaining project records and contracts etc.

• Maintain orderly documentation of all project matters.

• Lead the day-to-day operations of the office, such as managing office and pantry supplies.

• Assist with coordination of meetings, events and activities.

• Maintaining of company assets such as vehicles, equipment and inventory.

• Maintaining all company related insurances.

• Assist in other ad-hoc administrative tasks as assigned.

What we expect of you:

• Education: GCE ‘O’ Level/ Nitec/ Higher Nitec or equivalent

• Minimum 1 year of experience in construction administration or a similar role.

• Proficiency in Microsoft Office (Word, Excel, Outlook), Finance, HR and project management software systems.

• Strong organizational, communication, and problem-solving skills.

• Attention to detail with ability to multitask and work under tight deadlines.

• Ability to handle confidential information with discretion and integrity