Administrative Executive

About

Delta Marine Consultants Singapore Pte Ltd (DMC) is a Singapore-based consulting firm with over 30 years of experience. As part of an international engineering consultancy headquartered in the Netherlands, we specialize in maritime infrastructure and coastal design and engineering, offering expert services through our highly skilled and experienced team.

Job Description

Our Admin Executive provides various administrative and operational support to the company. We are seeking a proactive and organized Admin Executive to provide comprehensive administrative and operational support to our team. This position reports directly to the Finance and Admin Department. The role is a permanent position, offering long-term career growth opportunities within the company.

Key Responsibilities:

• Provide administrative support to the management and project team.
• Answer, screen, and transfer phone calls as necessary.
• Greet and direct visitors and clients, ensuring they have an appointment before escorting them to the meeting room. Prepare refreshments for guests when required.
• Maintain and organize filing systems, ensuring all records are up to date and easily accessible.
• Retrieve requested information from records, email, minutes, and other related documents, preparing written summaries as needed.
• Address and resolve any administrative inquiries or questions efficiently.
• Coordinate and schedule travel, meetings, and appointments for managers or supervisors.
• Prepare agendas and manage scheduling for meetings, ensuring all necessary details are provided.
• Oversee the maintenance of office supplies and ensure office equipment is in working order. Ensure all purchases are approved by Admin and Finance Department.
• Assist with travel arrangements, including insurance, hotel, and flight bookings for staff and visitors, subject to Finance approval.
• Manage the Managing Director’s calendar, travel arrangements, and correspondence. Arrange transportation for the Managing Director.
• Serve as the main point of contact for employee inquiries, ensuring prompt and accurate responses.
• Assist the Business Development Team to organize and coordinate company events.
• Perform other ad-hoc tasks as assigned by management.

What are we looking for:

• A proactive, positive, and highly organized individual with the ability to work independently and collaboratively within a team.
• Fresh Graduates are welcome to apply.
• Strong written and verbal communication skills in English.
• Proficiency in MS Office (Excel, Word, PowerPoint) is required.
• Strong multitasking and prioritization skills.
• A keen attention to detail and excellent problem-solving abilities.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.