Administrative Executive

[FULL-TIME] Administrative Executive

To support organisational processes, enabling ACRES to smoothly and effectively advance our mission in animal advocacy.

What will you do?

• Providing administrative support for ACRES in an organised and timely manner, by assisting with tasks related to bookkeeping, operations, and HR functions.
• Working closely with the Co-CEOs, by assisting them in organising and coordinating meetings.
• Assisting with the smooth running of the office and the team, thereby enabling ACRES to progress our cause for the animals.

How will you do it? (Responsibilities and Duties)

• Carrying out administrative operations such as banking in donations, preparation of payment vouchers for approval by Finance Executive as per finance SOP.
• Handling phone calls to ACRES office line.
• Processing and maintaining petty cash claims and leave applications from staff members.
• Processing online merchandise orders and mailing them.
• Procuring office and operational supplies in accordance with the organisation’s SOP.
• Maintaining the donor database by promptly keying in all income.
• Assisting the Finance Executive by planning and coordinating returns of monthly and quarterly team and individual meetings.
• Coordinating documentation of fundraising permits and licenses for events and island-wide donation boxes.
• Purchasing office supplies when needed.
• Keeping inventory stock and updating the inventory list.

What strengths, qualifications and requirements do you need?

• Be a dependable member with a positive attitude, who will be regularly and directly working with all staff members at ACRES.
• Work weekdays 9:30am to 5pm; and work from the office 4 days a week.
• Possess a strong background in administrative and human resources functions.
• Proficient in Microsoft Office and English.
• Have a keen eye for detail to maintain accuracy and quality of work delivered.
• Be a resourceful person, who is self-driven and manages time effectively.
• Only Singaporeans and PRs may apply.
• Class 3A driving license is an advantage.

Salary (including allowances) before CPF contributions:

• $2,500 during the first 3 months’ probation.
• $2,700 after probation and eligible for quarterly performance bonus of up to $450.

Please read this section thoroughly before applying for positions at ACRES:

ACRES’ vision is “A world where animals are treated with compassion and respect.” A powerful way to create such a world is to be the change and role-model compassion and respect to animals and people. This includes our colleagues, volunteers, members of the public, and other stakeholders.

This approach of being the change also applies to one of our objectives which is to educate people on lifestyle choices that do not involve the abuse of animals and which are environmentally friendly.

We also look for these strengths in all staff so we co-create a positive work culture:

• Has positive relationships and healthy communications with a diversity of people.
• Have a proactive, positive service orientation towards colleagues, volunteers, members of the public and other stakeholders.
• Handle interpersonal tension and conflict situations compassionately and respectfully.
• Manage own emotions in healthy and effective ways.
• Strong orientation to learning and growing in various ways.

Seniority level

Entry level

Employment type

Full-time

Job function

Business Development and Sales

Industries

Non-profit Organization Management