ADMINISTRATIVE ASSISTANT

Requirements:

• Minimum Degree/Diploma in office administration.
• At least 3 to 5 years of relevant proven experience as an administrative assistant or office admin assistant in the construction industry.
• Independent, meticulous, and maintain a high quality of work in terms of accuracy and timeliness.
• Proficiency in MS Office and Excel.
• Good team player with a positive working attitude.
• Ability to maintain confidentiality with the information acquired in the course of work.

Job Description:

• Perform office administrative duties and manage office procedures, operations, and processes.
• Report directly to the Director.
• Provide secretarial support to the Director and heads of departments.
• Responsible for liaising with landlords on tenancy agreement matters.
• Manage office access cards, phones, office renovations, etc.
• Maintain inventory of stationeries and office supplies.
• Schedule meeting appointments.
• Arrange for staff welfare activities, such as lunch and birthday celebrations.
• Maintain filing systems both physically and online.
• Coordinate accommodation, flights, and entertainment for incoming visitors.
• Assist in HR matters, including payroll, performance reviews, and applications for work passes.
• Follow up with customers for payments due.
• Support overall office operations for all company staff.
• Ensure daily administrative and secretarial support to the team, including daily correspondence.