ADMINISTRATIVE ASSISTANT

Responsibilities:

1. Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
2. Produces and distributes correspondence memos, letters, faxes, and forms.
3. Organizes travel arrangements for managers.
4. Maintains computer and manual filing systems.
5. Takes accurate minutes of meetings.
6. Replies to email, telephone, or face-to-face enquiries.
7. In charge of receiving, sorting, and distributing the mail to support administrative and secretary work.
8. Develops and updates administrative systems to make them more efficient.
9. Oversees and supervises the work of junior staff & coordinates with them.
10. Performs any other ad-hoc duties as assigned.

Requirements:

1. Minimum 1-year experience.
2. Knowledge of office management systems and procedures.
3. Excellent time management skills and ability to multi-task and prioritize work.
4. Attention to detail and problem-solving skills.
5. Excellent written and verbal communication skills.
6. Strong organizational and planning skills.
7. Proficient in MS Office (Word, Excel, PowerPoint, Outlook).