Administrative Assistant

Client: Aerospace

Location: Ang Mo Kio

Admin Assistant

Job Responsibilities:

1. Answer and direct phone calls and pass them on
2. Handling employees on boarding and off boarding process
3. Scheduling candidate’s interview and setup for staff meeting
4. Checking workers attendance
5. Coordinate travel arrangements (booking of flights, hotels, transfer, visas etc)
6. Serving drinks and directing client to meeting rooms
7. Ordering and monitoring of office, pantry and toilets supplies
8. Coordinating all other front desk activities
9. Collecting and segregating mails daily
10. Mail out cheques and dropping off cheques at quick cheque deposit box
11. Arranging for local and overseas couriers
12. Provide administrative support to admin and accounting department
13. Data entry duties
14. Maintain up-to-date employee leave records
15. Carry out administrative duties e.g. filing, copying, binding, scanning etc
16. Organize and schedule meetings and appointments.
17. Maintain contact lists
18. Produce and distribute correspondence memos, letters, faxes and forms.
19. Reply to email, telephone, or face to face enquiries.
20. Handle sensitive information in a confidential manner
21. Any other ad-hoc duties

Requirements:

1. Proven admin or assistant experience
2. Knowledge of office management systems and procedures
3. Excellent time management skills and ability to multi-task and prioritize work
4. Attention to detail and problem-solving skills
5. Excellent written and verbal communication skills
6. Proficient in MS Office
7. At least 1 year of experience in the field or in a related area
8. GCE A Levels or Diploma

Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified.

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: 6950 9741

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Sherry Yeoh Xianni