Administrative Assistant

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

We are looking for an Administrative Assistant to support the Singapore office.

KEY RESPONSIBILITIES:

1. Support the Office Manager with HR and administrative responsibilities.
2. Assist with HR functions including new hire and termination paperwork, onboarding, and new hire orientation.
3. Edit and approve weekly Workday time entries as needed.
4. Complete and submit expenses through Chrome River expense (expense reimbursement software), and/or petty cash.
5. Maintain leaves of absence records and report on vacation day balances.
6. Work with professional services firm to assist with facilitating various immigration matters.
7. Assist with coordination and preparation of various immigration, tax, and HR documentation.
8. Management of LPA assignments and coordination.
9. Assist Singapore Office Manager with Workplace Safety, Health and Security matters, and act as a team member of the Crisis and Emergency Response Team.
10. Manage conference room bookings with visiting lawyers, LPAs, and Reception.
11. Liaison with Facilities, Building Management and Contractors including maintenance scheduling.
12. Assist with sourcing and renewal of vendor contracts.
13. Facilitate office events and holiday party arrangements.
14. Attend workshops, webinars, and online training to keep up to date with K&S IT applications.
15. Attend firm and support staff meetings.

QUALIFICATIONS:

1. Five years of relevant experience.
2. Ability to deal with senior lawyers and work collaboratively with other lawyers and staff throughout the firm.
3. Ability to prioritize and execute multiple ongoing tasks, under tight deadlines.
4. Proficient in the use of a variety of applications such as Outlook, Word, Excel, Chrome River, or similar accounting applications.
5. Strong English written and verbal communications skills.
6. Proactive, detail oriented, and flexible.

The Firm offers a generous total compensation package with annual bonus in recognition of individual merit-based performance.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.