ADMINISTRATIVE ASSISTANT

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

Responsibilities

• Handling administrative requests and queries from senior managers
• Organizing and scheduling appointments with admin software
• Planning meetings and taking detailed minutes
• Answering and directing phone calls
• Writing and distributing email, correspondence memos, letters, faxes, and forms
• Assisting in the preparation of regularly scheduled reports
• Developing and maintaining a filing system
• Updating and maintaining office policies and procedures
• Ordering office supplies and researching new deals and suppliers
• Maintaining contact lists
• Booking travel arrangements
• Submitting and reconciling expense reports
• Providing general support to visitors
• Acting as the point of contact for internal and external clients
• Liaising with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and Skills

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task