Administrative Assistant

We are an established Production Company that produces content for international networks. This year we have expanded into a new business arm called X3D Studio.

The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices

Responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Coordinate domestic and international travel arrangements for employees
• Maintain filing system, contact database, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings
• Putting together quotes for clients

Required skills and qualifications

• Polytechnic level or equivalent
• Proven administrative experience
• Good written and verbal communication skills, preferably able to speak Mandarin
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems

Preferred skills and qualifications

• Ability to use Microsoft Office, Google Workspace and Chatgpt
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems

Requirements

• At least 2 years relevant working experience
• Fluent in written and spoken English
• Proficient in Accounting Software XERO and Microsoft Excel
• Good positive working attitude and temperament. Able to work under pressure and stay positive. Good team player and takes pride in their work. Patient with others that are not necessarily good with understanding Accounts and Finance. Meticulous and always looking for more different ways to solve a problem. A self-starter that does not require constant micro management

MUST BE SINGAPOREAN OR SINGAPOREAN PR TO APPLY. Please do not send an application if you do not meet this requirement. Your application will not be read.

Please note that the salary range is between $2000 - $3000

Benefits

We pride ourselves in having a great working culture. We're looking forward to hearing from you if you think you suit the culture and the vibe!