Administrative Accounts Executive

Administrative Responsibilities

1. Answer Phone/Take Messages (Hi, Vision Empire)
2. Mail, Parcel and Courier/Shipment - Collect mail, parcel courier and check mail every 2-3 days, arrange for courier or parcel
3. Pantry, Stationery and Office Equipment - Responsible for pantry and stationary supplies, including all drinking water, snacks, and disposable crockery matters
4. Printer - Responsible for all company printing and printer issues, including but not limited to printing supplies, paper, maintenance, and payment issues
5. Season Parking and Vehicle Usage - Ensure monthly season parkings for all vehicles in the company are paid on time and the usage report is updated daily
6. Attendance - Taking and accounting of all employee attendance in the company on a daily basis, recording of all tardiness, MC, and applicable leaves
7. Electric, Phone and Internet Monthly Bills - Ensure phone bill of company and Directors are settled on a monthly basis
8. Government Grant - Successfully apply for and obtain grants from the government when instructed
9. Training - Arrange and ensure selected employees are sent for training when instructed
10. Office Access - Update access list and ensure access is given only to authorized employees
11. Safe Entry - Enforce and ensure all company employees strictly follow the safe entry requirements as dictated by the government
12. Filing - Ensure filing system in the company is strictly enforced
13. Preparation and Update of SOP - Take time and effort to set up, maintain, and update all Standard Operating Procedures for admin duties
14. Setting up of company email, printing of name cards for relevant employees

Accounts Responsibilities

1. Full set of accounts for IRAS, ACRA, GST, tax reporting
2. Sales Order Processing - Invoicing, payment, and collection
3. Procurement Processing - Issuing of PO, payment, and logistics
4. CPF, AIS, MOM Foreign Worker Levy - Ensure timely processing
5. Petty Cash - Maintenance and update of petty cash in the company
6. Stock and Inventory - Ensure stocks reconcile at the end of each month
7. Weekly AR and AP - Report of AR and AP to be done every month
8. Weekly Bank Statement Reconciliation - Ensure a weekly reconciliation is done
9. Ensure Monthly report of Balance Sheet, Income Statement, and Cash Flow