Mail, Parcel and Courier/Shipment - Collect mail, parcel courier and check mail every 2-3 days, arrange for courier or parcel
Pantry, Stationery and Office Equipment - Responsible for pantry and stationary supplies, including all drinking water, snacks, and disposable crockery matters
Printer - Responsible for all company printing and printer issues, including but not limited to printing supplies, paper, maintenance, and payment issues
Season Parking and Vehicle Usage - Ensure monthly season parkings for all vehicles in the company are paid on time and the usage report is updated daily
Attendance - Taking and accounting of all employee attendance in the company on a daily basis, recording of all tardiness, MC, and applicable leaves
Electric, Phone and Internet Monthly Bills - Ensure phone bill of company and Directors are settled on a monthly basis
Government Grant - Successfully apply for and obtain grants from the government when instructed
Training - Arrange and ensure selected employees are sent for training when instructed
Office Access - Update access list and ensure access is given only to authorized employees
Safe Entry - Enforce and ensure all company employees strictly follow the safe entry requirements as dictated by the government
Filing - Ensure filing system in the company is strictly enforced
Preparation and Update of SOP - Take time and effort to set up, maintain, and update all Standard Operating Procedures for admin duties
Setting up of company email, printing of name cards for relevant employees
Accounts Responsibilities
Full set of accounts for IRAS, ACRA, GST, tax reporting
Sales Order Processing - Invoicing, payment, and collection
Procurement Processing - Issuing of PO, payment, and logistics
CPF, AIS, MOM Foreign Worker Levy - Ensure timely processing
Petty Cash - Maintenance and update of petty cash in the company
Stock and Inventory - Ensure stocks reconcile at the end of each month
Weekly AR and AP - Report of AR and AP to be done every month
Weekly Bank Statement Reconciliation - Ensure a weekly reconciliation is done
Ensure Monthly report of Balance Sheet, Income Statement, and Cash Flow