ADMINISTRATION MANAGER

The Administrative Manager is responsible for providing a wide range of office management and support to the company including answering phone lines, scheduling/managing calendars, making/confirming meeting arrangements, and writing correspondence. Must be open to not only being in office management but also supporting a CFO and senior leaders with travel arrangements, calendaring, expense reports, etc. Must be resourceful, an independent thinker, self-sufficient and self-motivated.

Responsibilities:

• Managing overall administrative activities for the office.
• Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment, etc. for staff.
• Performing administrative work such as filing, sorting, and distributing mail.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Arrange and co-ordinate meetings and events.
• Maintaining confidentiality of sensitive and confidential information.
• Participating in a wide range of company projects and events.
• Performing other work-related duties as assigned including supporting the corporate compliance team as needed.
• Maintains working relationships and communicates with all departments.
• Verifies that accurate room status information is maintained and properly communicated.
• Receives and interacts with incoming visitors.
• Resolves visitor problems quickly, efficiently, and courteously.
• Works within the allocated budget for the front office.
• Strong computer and organizational skills.
• Excellent communication (oral and written) and attention to detail.
• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude.
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies.
• Bachelor's degree is an advantage.
• Proficient computer skills and in-depth knowledge of relevant software (e.g., MS Office Suite).
• Knowledge of standard office administrative practices and procedures.