Administration Assistant / Executive

Job description:

Roles and Responsibilities

Front Office

• Responsible for handling front office reception and related duties, including meet & greet guests, answering calls and handling inquiries, handling incoming & outgoing mail/ documents/ parcels, updating staff directories, facilitating meeting room bookings and ensuring the upkeep of meeting rooms and general office spaces.

Office/Facility Administration

• Responsible for supporting Admin Manager in day-to-day operations and administrative duties in SLNG office such as:
  • Purchasing and maintaining office supplies and/or services including sourcing and evaluation of quotations right through to goods receipts and verification
  • Liaison with landlord on facilities management matters e.g. car park administration, office repairs and maintenance, cleanliness, fire drills etc.
  • Travel arrangements e.g. coordinate flight schedules, hotel accommodation, visa processing etc.
  • Liaise with key vendors on maintenance and repairs office equipment /systems e.g. air conditioning, photocopiers, printers, AV equipment, telephone systems, and manage office /space/equipment resources ensuring that they are readily-available for use by staff and are well maintained
  • Drive and support corporate initiatives e.g. updating of Intranet, take part in Productivity projects, workplace risk assessment, and sustainability efforts etc.

Staff Engagement

• Logistics support for corporate meetings, staff events & talks, quarterly staff communication sessions, birthday celebrations etc.
• Be involved in staff welfare committee related activities and events
• Any other duties and projects, as and when assigned by his/her reporting manager

Work Experiences

• Candidate shall have at least 6 years' of admin experience.
• Excellent communication and interpersonal skills.
• Candidate shall be proficient with MS Office applications.
• Successful candidate shall also possess the following personal attributes:
  • Team player with strong interpersonal skills with the ability to deal with all levels of people
  • Highly customer-oriented, tactful and diplomatic
  • Pleasant disposition, and has a positive and outgoing personality.
  • Ability of work independently, multi-task and work under tight deadlines.

Education Requirements

• Minimum Diploma in Business Administration / Management