Admin Officer

This is an IT support group

Singapore

SGD 20,000 - 60,000

Job description

We are hiring an Admin Officer on behalf of our client, a reputable property management company specializing in building and property facilities management services.

The ideal candidate will play a crucial role in supporting day-to-day operations, ensuring efficient administrative processes, and contributing to the seamless management of properties. This position offers an exciting opportunity to work in a dynamic environment with a focus on operational excellence and customer satisfaction.

Responsibilities

Responsible for the common facilities in:

The management, bookings, maintenance of all facilities
Updating SP list
Updating change of address
Update master list
Defect list and fixing date of inspection and closing summary of defect list and appointment dates
Keying in of data
Handing over of security pass / carpark label
Collection of Admin fee / Renovation fee / Security Pass

Administer the following works:

Refund of renovation deposit
Refund of other deposits

Strata roll

Order and keeping track of stationery inventory including office inventory

Postage record for mailing

Circulation of minutes / correspondence / letter (Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval)

Registration of movement of key (in key press)

Preparation of circular to Subsidiary Proprietors / residents

Distributing incoming fax / letters and keeping proper records of correspondences

Keeping record of file opened

Keeping record of all operation M&E drawing and tracing

To assist the Condo Manager in any other administrative duties as and when being delegated.

Requirement

Proficiency in Microsoft Office Suite and familiarity with property management software is a plus.
High attention to detail and the ability to work independently.
5.5 days work week.