Admin Lead, Corporate Real Estate Services (CRES) (AVP/MGR)

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia, Thailand and Vietnam, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values – Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

About the Department

We manage and administer matters relating to real estate on behalf of the Group. These include lease management, facilities management, as well as security and general service matters.

Job Responsibilities

1. Oversee the administrative functions of a real estate company, managing day-to-day operations by communicating with various stakeholders, maintaining accurate documentation, while leading one of the administrative staff to support the operations.
2. Coordinate with Group Finance and PwC (outsourced bookkeeper) on accounting, financial and tax reporting.
3. Prepare budget for real estate.
4. Report to Group Corporate Real Estate Services (CRES) in Singapore.

Finance Operations

1. Accounts Payable: Process invoices, manage vendor relationships, and ensure timely payments.
2. Accounts Receivable: Manage customer invoices, payments, and credit memos.
3. Monitor closely the loan drawdowns from Group and payment of interests to onshore lenders.
4. Budgeting and Forecasting: Assist in preparing budgets and forecasts, analyzing financial data and trends.
5. Compliance and Risk Management: Ensure adherence to financial regulations, laws, and company policies, identifying and mitigating potential risks.
6. Ensuring compliance with company policies.
7. Handshake and coordinate with outsourced bookkeeper PwC for accounting other financial reporting such as prepare and distribute financial reports, including balance sheets, income statements, and cash flow statements.
8. Liaison with Group for proper approvals per approved Delegation of Authority before processing payment (through handshake with PwC) and using UOBV online BIB.
9. Regular updates to Group on the activities handled for the past week and the activities planned for the following week.

Additional Services

1. IT Support: Provide basic technical support, troubleshooting, and maintenance of office equipment and software.
2. Special Projects: Assist with ad-hoc projects, such as data analysis, research, and process improvement initiatives.