Admin Executive (Japanese Construction Firm)

Admin Executive (Japanese Construction Firm)

Our client is one of the top Japanese companies in the Construction industry. They are looking for an Admin Executive to join their Singapore Office. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers.

The Responsibilities:

• Provide the general day-to-day administration functions and duties.
• Arrange/coordinate appointments and bookings for meetings and company car use.
• Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking).
• Administration of Work Pass & Income Tax related matters.
• National Immunization Registry filing (Employee's children under 12 years).
• Japan Embassy (Marriage / Birth certificates translation) for DP application.
• Administration of internship or WHP (New application) for Overseas students.
• Business trip coordination (e.g., flight and hotel bookings, VISA applications).
• Manage office supplies and factory inventory by working with the factory management and finance department.
• Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes.
• Local logistics and organization support and arrangements.
• Keeps management informed through written and verbal reports (summarising information and identifying trends).
• Backend support for special projects and events.
• Any other ad-hoc duties assigned.

The Requirements:

• Minimum Diploma/ Degree in Business administration or related courses.
• Minimum 5 years of experience in general administration, planning and administering executive services.
• Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaising frequently with Japanese internal and headquarters stakeholders in Japan.
• Excellent communication skills, multi-tasking, and time management skills.
• Having experience in accounting, Google Functions, and system automation is preferable.