Admin Executive / Executive Assistant

• Office replenishment for stationeries, business cards and weekly ordering of pantry supplies.
• Implement and/or develop office procedures and record systems.
• Receive visitors and direct them to the appropriate meeting room.
• Manage the receipt and dispatch of mail and courier deliveries.
• Perform monthly invoicing tasks.
• Provide support in internal events for employees, e.g., Year-end Team Dinner, Family Day, Pink Friday, CNY Team Dinner, etc., by preparing facilities, logistics coordination, and arranging refreshments/food, sourcing of vendors, etc., as needed.
• Prepare and issue office access cards for new hires and overseas guests.

• EA support to a team of executives.
• Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, and providing logistical support for all meetings.
• Facilitate, prioritize, and manage calendar/schedule meetings and calls with external parties as well as inter-office to ensure smooth arrangements of appointments and activities.
• Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips.
• Assist the executives in expenses management using Concur system.
• Arrange corporate events that take place outside of the office, such as IR meetings, off-site meetings, and investor events.
• Any other General Affairs related matters as needed and co-work with other EAs in the team.

• Possess a minimum of 5 years of relevant experience in Office Administration or EA experience, preferably from a financial institution.
• Proficient in MS Office skills (mainly for itineraries and business meetings).
• Highly self-motivated, proactive, organized, detailed, efficient, well-balanced, and capable of managing workload with multiple tasks and prioritizing tasks in a fast-paced environment.
• Flexible and willing to learn.
• Team-worker with good communication and interpersonal skills, self-starter, and quick learner.

Prime Location: centrally located office space in the heart of Singapore.

High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.

Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.

Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.