Admin Executive (Events)

Responsibilities:

1. Provide administrative support to the event planning and management team.
2. Handle the Help-Estate Event email account on event-related emails, phone calls, and correspondences with both internal and external hirers and coordinate all event inquiries, replying with a corrective action procedure within the Work Priority Classification Response Time after receiving the email.
3. Update data entry into the event management record or system of all event-related activities, keep records, and generate reports (on the events carried out, consolidated calculation of monthly, quarterly, and yearly rentals, venue utilization, and problems encountered).
4. Check the meeting or conference room calendars, especially the Boardroom, consolidate in a report to submit on a weekly basis, and inform the relevant parties on important dates and times.
5. Work on the booking of facilities, inform the technical team of booking or event requirements, and ensure all booking forms and rental rates are up-to-date. This includes sending out event information to relevant parties in preparation for all events.
6. Liaise with the Car Park Team for the issuance of complimentary car park tickets and car park lot reservations as required.
7. Undertake any other related duties stipulated by the client.

Requirements:

1. Diploma or Higher Nitec or Nitec or WSQ skills certification in Administration or Event Administration, Media Management, Mass Communication, Business Management, or equivalent, with a minimum of three (3) years of relevant working experience in event planning and management.
2. Good computer skills and fully competent in MS Office software.
3. Good writing, interpersonal, and communication skills; service-oriented with the ability to work independently.