Admin Assistant to Director [1028]

THE SUPREME HR ADVISORY PTE. LTD.
Singapore
SGD 60,000 - 80,000
Job description

Working days & hours:

  • Mon-Fri: 44 hours per week between 10am-6pm (Flexible shift)
  • OT to be paid if work > 44 hours
  • Salary: Basic: $2,600 + Yearly Bonus

Job Scope:

Administrative Duties:

  • Calendar Management:
    • Schedule and manage director's appointments, meetings, and events.
    • Coordinate with internal and external stakeholders to ensure smooth scheduling.
  • Travel Arrangements:
    • Book and manage travel arrangements, including flights, accommodations, and transportation.
    • Handle visa applications and other travel-related paperwork.
  • Correspondence:
    • Manage incoming and outgoing correspondence, including emails, letters, and other online communications that need the attention of the director.
    • Draft and proofread documents on behalf of the director.
  • Record Keeping:
    • Maintain accurate and organized records of meetings, decisions, and important documents.
    • Update and manage the company's database and filing system.
  • Office Management:
    • Oversee general office administration, including supplies, equipment, and facilities.
    • Coordinate with IT support for technical issues and system maintenance.

Assistant to Director Duties:

  • Project Management:
    • Assist director in managing and coordinating various projects, from inception to completion.
    • Track project progress, deadlines, and deliverables.
  • Research and Analysis:
    • Conduct research on industry trends, market analysis, and competitor activities.
    • Prepare reports and presentations based on research findings.
  • Event Planning and Coordination:
    • Assist in planning and organizing company events, conferences, and workshops.
    • Manage logistics, guest lists, and event materials.
  • Financial Management:
    • Assist with financial tasks, such as expense reports, budgeting, and invoice processing.
    • Prepare financial reports and analysis as needed.
  • Communication and Liaison:
    • Act as a liaison between the director and other departments, clients, and partners.

Additional Responsibilities (if any):

  • Human Resources:
    • Assist with recruitment and onboarding processes.
    • Handle employee relations and HR administration tasks.
  • Marketing and Sales:
    • Support marketing and sales initiatives, such as creating marketing materials and managing social media.
    • Assist with customer inquiries and complaints.
  • Legal and Compliance:
    • Ensure compliance with relevant regulations and industry standards.
    • Assist with legal documentation and contract management.

Job Requirement:

  • Degree in business administration, secretarial science, or related field is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Relevant experience in administration or executive support.
  • Sports background and knowledge, especially in the tennis industry, is preferred.
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