Admin Assistant to Director

Company Benefits & Incentives

• Career Progression Opportunities
• Location: Central
• Working days & hours: Mon-Fri: 44 hours per week between 10am-6pm (Flexible shift) | OT to be paid if work > 44 hours
• Salary: Basic: $2,600 + Yearly Bonus

JOB SCOPE:

Administrative Duties:

1. Calendar Management:
   Schedule and manage director's appointments, meetings, and events.
   Coordinate with internal and external stakeholders to ensure smooth scheduling.
2. Travel Arrangements:
   Book and manage travel arrangements, including flights, accommodations, and transportation.
   Handle visa applications and other travel-related paperwork.
3. Correspondence:
   Manage incoming and outgoing correspondence, including emails, letters and other online communications that needs attention of the director.
   Draft and proofread documents on behalf of the director.
4. Record Keeping:
   Maintain accurate and organized records of meetings, decisions, and important documents.
   Update and manage the company's database and filing system.
5. Office Management:
   Oversee general office administration, including supplies, equipment, and facilities.
   Coordinate with IT support for technical issues and system maintenance.

Assistant to Director Duties:

1. Project Management:
   Assist director in managing and coordinating various projects, from inception to completion.
   Track project progress, deadlines, and deliverables.
2. Research and Analysis:
   Conduct research on industry trends, market analysis, and competitor activities.
   Prepare reports and presentations based on research findings.
3. Event Planning and Coordination:
   Assist in planning and organizing company events, conferences, and workshops.
   Manage logistics, guest lists, and event materials.
4. Financial Management:
   Assist with financial tasks, such as expense reports, budgeting, and invoice processing.
   Prepare financial reports and analysis as needed.
5. Communication and Liaison:
   Act as a liaison between the director and other departments, clients, and partners.

Additional Responsibilities (if any):

1. Human Resources:
   Assist with recruitment and onboarding processes.
   Handle employee relations and HR administration tasks.
2. Marketing and Sales:
   Support marketing and sales initiatives, such as creating marketing materials and managing social media.
   Assist with customer inquiries and complaints.
3. Legal and Compliance:
   Ensure compliance with relevant regulations and industry standards.
   Assist with legal documentation and contract management.

JOB REQUIREMENT:

• Degree in business administration, secretarial science, or related field is preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Relevant experience in administration or executive support
• Sports background and knowledge especially in tennis industry is preferred

Interested candidates may contact me and send your resume via Email:
(Jean) | jeantan.supremehr@gmail.com

PLEASE INCLUDE [notice period, last drawn salary and expected salary] in your resume.
PS: No Charges will be incurred by Candidates for any service rendered.

#SCR-jean-tan

Tan Tze Ying (Jean) | Reg No. R24121620
The Supreme HR Advisory Pte Ltd | EA No. 14C7279