Admin Assistant (HR & Accounts)

Our Company is looking for an Admin Assistant to handle dual role in HR and Accounts.

Key Responsibilities:

HR Responsibilities:

• Maintain and update staff records in the HR database, including leaves, personal information and salary details
• Assist and manage the recruitment and onboarding process
• Conduct employee engagement and performance management to derive a competitive salary package for the employee
• Assist in the work pass applications and renewals (S Pass, Employment Pass) for foreign staff
• Perform paper work to ensure compliance with labor laws and internal policies, including maintaining ISO, BizSafe, and OHSAS certifications.
• Provide support to employee

Accounts Responsibilities:

• Perform check on the monthly payroll, claims and process statutory contributions (e.g., CPF, SDF).
• Reimburse staff on a timely manner
• Assist to prepare HR reports and budget forecasts to support management decisions
• Maintain accurate records of financial transactions, supporting internal audits and compliance requirements.
• Liaise with external vendors and suppliers for project-related financial matters, including procurement and payment.

Requirements:

• Diploma in Human Resource Management (HRM), Accounting, or a related field.
• At least 1 years of relevant working experience in both HR and accounting roles
• Proficiency in accounting software (e.g., Xero, QuickBooks) and Microsoft Office applications.
• Strong communication and interpersonal skills to liaise with both internal teams and external clients/vendors.
• Excellent organizational skills, with the ability to multitask and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.