Admin Assistant & Front Desk Officer

Job Responsibilities

• Handle all telephone enquiries promptly in a professional and courteous manner, assisting the callers by directing their calls to the appropriate person(s), answering general inquiries, taking and relaying messages.
• Greet and attend to incoming visitors professionally.
• Management of Reception and meeting room areas, ensuring rooms are presentable.
• Switching on and off all company products placed at the main reception area for display purposes.
• Management of incoming and outgoing mails and parcels processes.
• Coordination of travel and accommodation arrangements for employees on business trips, including but not limited to air tickets, accommodation, and visa application arrangements for all staff and VIPs, updating of Travel Schedule and hotel rates, monitoring the status of unused tickets/travel budget, and verification of travel claims.
• Coordination with various vendors on office facilities wear and tear issues and office equipment repair and maintenance issues.
• Office Administration.
• Management and procurement of office stationery, form printing, and pantry supplies inventory, ensuring timely replenishment when stock runs low.
• Issue purchase requisitions for the purchase of goods and services for the administration department.
• Checking of invoices received from administration department vendors.
• Coordination of Name Cards printing for all employees.
• Management of office meeting room bookings.
• Provide support and/or coordination for company event(s) and project(s), i.e., safe management initiatives, etc.
• Any other ad-hoc duties assigned by the HR Manager.

Requirements

• Possess a minimum GCE O Level or equivalent qualification.
• Experience in receptionist, front desk, or customer service is preferred.
• Proficient in Microsoft Office applications.
• Good team player and customer-oriented.
• Able to work independently with minimal supervision.

Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified.