Admin Assistant/Executive (Healthcare Sector)

Key Responsibilities:

1. Administrative Support:

   • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

   • Organize and schedule meetings, appointments, staff vaccination.

   • Assist in preparation of presentations, reports, and other documents.

2. Office Management:

   • Maintain office supplies inventory, order new supplies as needed, and ensure smooth functioning of office equipment.

   • Oversee the cleanliness and organization of office spaces.

   • Ensure proper maintenance of office facilities, including liaising with vendors and service providers.

   • Ensure proper filing and organization of both physical and electronic documents.

   • Maintain records of office operations, contracts, and other business-related documentation.

3. HR Support:

   • Assist with recruitment activities, including scheduling interviews, maintaining applicant records, and onboarding new employees.

   • Support the HR department with employee records, leave management, and benefits administration.

4. Data Entry & Reporting:

   • Input and maintain accurate data in ETMS & My ISS

   • Prepare and generate routine reports as required.

5. Miscellaneous Tasks:

   • Assist in the planning and coordination of company events, meetings

Requirements:

• Skills:

  • Strong organizational and multitasking skills.

  • Excellent written and verbal communication.

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to maintain confidentiality and handle sensitive information.

  • Strong problem-solving skills and attention to detail.

  • Experience with office equipment and general administrative tasks.

  • Basic knowledge of HR processes and functions

• Personal Attributes:

  • Proactive, reliable, and adaptable.

  • Ability to work independently and as part of a team.

  • Strong interpersonal skills with the ability to collaborate effectively with others.