Admin Assistant

Job Responsibilities:

1. Answer and direct phone calls and pass them on

2. Handle employees' onboarding and offboarding process

3. Schedule and arrange for candidates' interviews and setup for staff meetings

4. Check workers' monthly overtime attendance

5. Coordinate travel arrangements (booking of flights, hotels, transfers, visas, etc.)

6. Serve drinks and direct clients to meeting rooms

7. Order and monitor office, pantry, and toilet supplies

8. Coordinate all other front desk activities

9. Collect and segregate mails daily

10. Mail out cheques and drop off cheques at quick cheque deposit box

11. Arrange for local and overseas couriers

12. Provide administrative support to admin and accounting department

13. Perform data entry duties

14. Maintain up-to-date employee leave records

15. Carry out administrative duties e.g., filing, copying, binding, scanning, etc.

16. Organize and schedule meetings and appointments

17. Maintain contact lists

18. Produce and distribute correspondence memos, letters, faxes, and forms

19. Reply to email, telephone, or face-to-face inquiries

20. Handle sensitive information in a confidential manner

21. Perform any other ad hoc duties

Requirements:

1. Proven admin or assistant experience

2. Knowledge of office management systems and procedures

3. Excellent time management skills and ability to multi-task and prioritize work

4. Attention to detail and problem-solving skills

5. Excellent written and verbal communication skills

6. Proficient in MS Office

7. At least 2 years of experience in the field or in a related area

8. GCE A Levels or any Diploma