Admin Assistant

Responsibilities

1. Office Administration
2. Perform clerical / administrative duties, typing, filing, data entry.
3. Handling correspondence (emails, phone calls, and mail)
4. Liaise & co-ordinate with HQ on all HR & administrative matters
5. Maintaining office records and filing systems
6. Organizing and scheduling meetings, appointments.
7. Preparing reports, presentations, and documents
8. Preparing Daily manpower & Monthly manpower submission, e.g. / HQ, BCA & HDB
9. Project dependent’s Site office administrative Petty Cash and follow up submissions through online
10. Managing office supplies and inventory, stocking up all site offices with necessary stationery & office supplies.
11. Ensuring office equipment, computer hardware, survey instruments, and furniture are maintained.
12. Site Office must always be clean and tidy to be monitored.
13. Ad-hoc duties assigned by Project Manager.
14. Coordinating with other departments to ensure smooth operations.
15. Data Entry & Documentation.
16. Assisting in document preparation (letters, drawing registry, reports etc.).
17. Updating and maintaining databases (local or cloud).
18. Managing and organizing digital and physical files.
19. Daily staff attendance record, update AL/MC, staff/worker movement on site office notice board and attendance submitted to BAS system.
20. Upload worker profiles into BAS system and issue security pass.
21. Update site contact list - Consultant, Staff & Subcontractors.
22. Prepare Project Site organization chart, maintain staff/worker training records.
23. Ad-hoc duties assigned by Project Manager.
24. Applications for project department (if applicable).
25. BAS
26. ORACLE
27. NOVADE
28. Build safe
29. Autodesk Construction Cloud
30. ESG Pedia
31. DOXA

Requirements

1. Proficient in Microsoft Office tools.
2. Able to commit to 5.5 days or alternate Saturdays.

Do note that this job is located at a construction site.