Admin and Purchasing Manager

Here at THE WINE DISTRIBUTION CO. we frankly believe that we are stronger as a team!

TEAMWORK MAKES THE DREAM WORK!

We take pride in having an environment that is open and welcoming, to achieve our goals together. With an emphasis on communication and connection, we promote opportunities for all to develop and achieve success; our employees are our family, and we strive to create an inclusive and positive culture for all!

Across our various roles and departments, we have a diverse workforce that is built on the strengths of each and every individual. Our ethos is to create an environment where our people matter, and a place where we celebrate each other’s success.

If being part of a fun, dynamic team that works hard yet plays harder is something you are looking for, what are you waiting for? You might just be the next celebrated member of our team!

HIRING FOR:

ADMIN OFFICER

THE WINE DISTRIBUTION CO.

Job Description:

As an Admin and Purchasing Manager with The Wine Distribution Co. Pte Ltd, you will play a pivotal role in supporting the sales team, supervising the Warehouse team, and overseeing procurement and shipping.

• Provide support to the sales team by updating all local online partners on new wines, prices, and deals.
• Prepare accounts, quotations, and contracts.
• Process customer orders and verify pricing and vintages for orders received.
• Ensure that orders are prepared correctly before delivery.
• Address any enquiries received from customers and sales representatives.
• Provide the optimal delivery option for local deliveries.
• Take charge of weekly transfers from the bonded warehouse to our ARC warehouse.
• Be responsible for monthly stock takes and good storekeeping.
• Analyze existing stocks and propose ways of clearing slow stocks.
• Improve general purchasing processes and search for optimal shipping options.
• Maintain a clear and open line of communication with Marketing and Retail regarding the arrival of new wines.
• Analyze expenses for bonded warehouse storage, weekly transfers, local shipment transit, and transport of orders, and recommend more cost-efficient options.
• Assist the finance team in generating aging reports and statements of accounts to customers.
• Manage and coordinate Admin, Purchasing, and Logistics responsibilities.
• Be exposed to other skill-development plans or ad-hoc tasks beneficial for your development.

Job Requirements:

• Prior experience in an administrative role is required.
• Experience in managing a team would be an advantage.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Good communication and interpersonal skills.
• Proficiency in using office software and tools, including Microsoft Office Suite.
• Familiarity with inventory management systems and databases.
• Honest willingness to learn and grow with the Company.

We look forward to receiving your application and the opportunity to meet you!