Accounts Specialist cum Office Administration Officer

Responsibilities:

Accounts Receivable Management

• Generate and issue sales invoices and receipts accurately and in a timely manner.
• Maintain and organize sales and billing documents.
• Proactively manage collection, ensuring timely follow-ups on outstanding payments.
• Liaise with customers regarding payment matters, invoice discrepancies, and billing disputes.
• Handle customer billing inquiries and resolve disputes professionally.
• Liaise with customers, lawyers on cheque collection if any and promptly deposit into respective banks.
• Monitor via CRMs for overdue accounts closely through regular follow-ups via phone calls and emails. Prepare regular reports to Group Accountant and management on AR status.
• Work closely with operations, service, and sales teams to support collections and resolve outstanding AR issues.
• Prepare and send reminder letters, final demand notices, and initiate legal proceedings where necessary.
• Preparation of bank payment requests for approval.
• Handle selected subsidiary accounting entries and monthly closings, and prepare monthly reports to Group Accountant for monthly consolidation.
• Other duties as assigned.

Office Administration

• Handle general admin tasks (correspondence, filing, scanning, reception).
• Assist with employee onboarding (equipment, software, welcome kits).
• Maintain office supplies and manage vendor coordination.
• Oversee office maintenance, cleanliness, and equipment upkeep.

Duration:

• Permanent.

Salary:

• Up to $3,500 + PB.

Working hours:

• Mon to Fri: 9am to 6pm.

Location:

• Toa Payoh.

Requirements:

• Minimum Diploma.
• Minimum of 2 years of experience in accounts receivables and collection in Singapore.
• Familiarity with AR recovery processes, including correspondence with clients, emails, Small Claims Tribunals (SCT) filing and arbitration proceedings is a strong plus.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, etc.).
• Accounting knowledge is required; a degree in Accounting, Finance, or a related field is a plus.
• Detail-oriented, proactive, and able to work independently with minimal supervision.

Interested applicants, kindly email your detailed resume (MS Word format is preferred) to cass@successhrc.com.sg (Reg No: R2197670). Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | W: www.successhrc.com.sg