Accounts Payable Officer

Company Description

Experience the dynamic energy and cultural charm of Singapore at Pullman Singapore Hill Street, our flagship upscale hotel proudly representing the renowned Pullman brand that is designed to inspire and invigorate. Nestled in the cultural heart of Singapore, immerse yourself in the dynamic energy and allure of a cosmopolitan city while experiencing the unparalleled hospitality that defines the Pullman experience.

Every aspect of your stay – be it design, amenities, or service – is made to inspire and invigorate. Cleverly revolving around a railway junction theme, interiors hearken back to Pullman’s 19th-century roots of luxury rail travel, harmoniously blended with contemporary touches.

Summary

This position is responsible for the following:

1. Ensure that all necessary documents are attached to the invoice prior to payment.
2. Maintain a complete and orderly filing system.
3. Perform other duties as assigned by the Management from time to time.

Job Responsibilities

1. Input all invoices data into system.
2. Assist Finance Manager/ Accounting Manager with performing month end accruals for any unprocessed invoices at the end of the month.
3. Check all expenses reports and payment requisitions to ensure that supporting documents are attached and proper approvals have been obtained.
4. Balance and reconcile Suppliers Monthly Statements to the Hotel Accounts Payable Records.
5. Ensure that all payments are supported by adequate documentation.
6. Follow all hotel policies and procedures pertaining to the Accounts Payable and payment procedures.
7. Maintain an efficient filing system of Paid Invoices based on the vendors’ name.
8. Reconcile balances of Account Payable in subsidiary ledger at the closing of each month with the General Ledger Control Account and prepare the "Aging List" of Accounts Payable.
9. Maintain adequate up-to-date files for Account Payable Records and prepare monthly accruals for goods and services received but not invoiced.
10. Responsible for auditing and processing all invoices. Ensure all invoices are attached to an approved and authorized purchase order. Audit all extensions, approval signatures and any prior payments that have been made.
11. Arrange the invoices alphabetically which have been posted in the computer and put them in a temporary file until such time that it is paid.
12. Prior to payment, the Accounts Payable Officer must complete all the supporting documents such as Purchase Order and Purchase Request and attach them to the invoices.
13. Be aware of the deadline for the monthly payment of taxes, water, electricity, telephone and others.
14. Maintain an efficient filing system of Paid Invoices based on the vendor’s name.
15. Maintain an e-filing system of the supporting documents for Assets and Liabilities schedules.
16. Assist the Finance Manager/ Accounting Manager to determine the correct Expense Code.
17. Assist the Finance Manager/ Accounting Manager to solve the queries from suppliers.
18. Maintain files for all Paid and Unpaid Invoices. Paid Vouchers should be filed with all supporting documents and invoices attached.
19. In the case of purchases through importation from outside the country, and where Letter of Credits (L/C) are required, maintain a record of all Letter of Credits and initial payments issued to the suppliers.
20. Cooperate and assist with the reconciling of month-end Inventory Book Balances to actual physical counts.

Qualifications / Requirements

1. Diploma in Accounting / Finance
2. Minimum 2 years of experience in a similar capacity
3. Good reading, writing and oral proficiency in English language
4. Proficient in MS Excel, Word, PowerPoint and relevant accounting systems
5. Service oriented with an eye for details.
6. Ability to work effectively and contribute in a team.
7. Self-motivated and energetic.

Our Commitment To Diversity & Inclusion

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.