Accounts Payable Accountant

Job Summary:

The Accounts Payable (AP) Accountant is responsible for managing the company’s payable processes, ensuring timely and accurate processing of invoices, payments, and reconciliations. This role requires strong attention to detail, organizational skills, and a solid understanding of accounting principles.

Key Responsibilities:

1. Supervise AP Accounts Executive.
2. Process supplier invoices, ensuring accuracy, completeness and compliance with company policies and financial regulations.
3. Process payments to suppliers and vendors.
4. Process payment for claims and expenses.
5. Manage the accounts payable ledger, ensuring timely posting and reconciliation of transactions.
6. Prepare and process payments (e.g. bank transfer, GIRO) in accordance with agreed payment terms.
7. Assist in weekly cash flow planning by managing Accounts Payable Ageing.
8. Perform monthly reconciliation on supplier’s statement of accounts and resolve any discrepancies or disputes promptly.
9. Ensure timely and accurate month-end and year-end financial closing.
10. Maintain Monthly Accruals and Balance Sheet Schedules relating to Accounts Payable.
11. Maintain accurate and up-to-date records of all payables and related documentation.
12. Coordinate with internal departments and external vendors to resolve payment issues.
13. Archiving old documents for storage management.
14. Ensure compliance with internal controls, company policies and relevant financial regulations.
15. Assist in audits by preparing required documentation and responding to auditor inquiries.
16. Identify opportunities to improve efficiency within the accounts payable process.
17. Undertake other accounting duties and ad-hoc projects as and when assigned.

Requirements:

1. Minimum of 3 years of experience in accounts payable or general accounting.
2. Experience in the F&B, hospitality or retail industry is a plus.
3. Experience in accounting software migration is a plus.
4. Strong knowledge of accounts payable processes and financial regulations.
5. Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks, or similar systems).
6. Excellent attention to detail and accuracy in data entry.
7. Strong analytical and problem-solving skills.
8. Ability to work under tight deadlines and manage multiple tasks effectively.
9. Good communication and interpersonal skills.
10. Proficient in Microsoft Excel and other financial reporting tools.