Accounts Officer

Job Objective:

Handles all accounting records and general ledger of both Shipmanagement and assigned vessels according to the accounting rules and standards and owners’ requirements and informs all relevant parts for the financial transactions of vessels.

Vessels’ Accounting Operation

• Executes all the accounting transactions of the assigned vessels, i.e., invoices, expenses, payments, payroll, etc., updates accordingly all the respective accounting ledgers, in order to assist in the effective monitoring of each vessel financial operation and compliance with the accounting rules and legislation.
• Upon approval, proceeds to the prompt settlement of all accounts / payments of related vessels, so as to support the smooth operation of vessels.
• Produces and upon approval submits periodical financial reports of the assigned vessels to ship owners and reviews vessels actual costs against budgets. Informs the Chief Accountant/ Supervisor, Senior Officer of each assigned vessel, concerning budget variances.
• Issues the invoices for each client according to the contractual agreements and upon approval from his/her supervisor submits them to clients, as well as monitor their timely payment, reporting any potential discrepancies from schedule. Monitors the financial position of assigned vessels and communicates with clients accordingly. Raises intercompany invoices and reconciles the intercompany balance on periodical basis.
• Gathers and provides information concerning the company’s and the vessels financial status, in order to support the development of report for management and facilitate decision making.

Accounting Reporting

• Processes all the accounting entries and develops analytical monthly accounting reports according to the requirements and processes of the company, in order to provide management with the required information.

Execution of the Accounting Operations

• Coordinates with various departments and ensures all accounting activities outsourced to the department are timely and accurately performed.
• Proceeds to the reconciliation of accounting transactions, as well as prepares and updates all accounting records and subordinate ledgers of the Shipmanagement in accordance with Company's accounting policies, chart of accounts, and related accounting principles and practices.
• Updates all the management accounting systems, in order to provide prompt and adequate information concerning costs and other financial/accounting information, for purposes of control and evaluation of operations’ performance.

Compliance with Legislation

• Keeps up-to-date with changes in the accounting legislation and reviews the operation of the department, proposing and, upon approval, implementing improvements in policies, procedures and guidelines, enhancing the smooth and efficient workflow of the department and its compliance with local and international accounting standards.
• Keeps up to date with the changes and revisions in the Ship Management Agreements, crew wage scales and tariff of contracted agents, in order to support their compliance monitoring with the relevant billing and payment activities.

Participation in Audits

• Assists in the execution of internal and external audits by timely gathering and providing all the required information and data as directed by supervisor, thus contributing towards their proper and accurate conduction, enhancing Company’s credibility and corporate image.

Requirements

Education & Qualifications

• University degree in Finance or Accounting or equivalent

Work Experience

• 3-5 years and above of relevant work experience

Job Specific Skills

• Knowledge of automated financial and accounting reporting systems
• Ability to analyse financial data and prepare financial reports, statements and projections.
• Good analytical and conceptual thinking
• Attention to detail
• Good interpersonal and communication skills
• Knowledge of the local/regional maritime market conditions
• Very good people management skills

Benefits

• On-the-job training
• First-hand exposure to the growing maritime technological industry
• Diverse workforce
• Technology-driven company
• Be a part of the ever-growing Schulte group family!