Accounts Assistant

Responsibilities

You will be responsible for a range of finance tasks within our Singapore office, focusing on a mixture of sales ledger and purchase ledger tasks.

Salary

Up to S$3,300 per month.

Benefits

Hybrid working options that allow you to work from home up to 50% of your time, generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, and more.

Role Type

Full-time, permanent.

Start Date

The role will ideally commence in early 2025. However, we have start dates available every month of the year, and you will be asked to state your availability on your application form.

Location

Our new recruits will be based in our Singapore office.

About the Role

If you are looking to kickstart your career in finance or take on a new opportunity within this field, we are seeking a new Accounts Assistant to join our vibrant Singapore office.

In this role, you will support with a range of finance tasks across both sales and purchase ledger and quickly take on significant responsibilities within the team. You will work alongside our Accounts Assistant in Singapore and the wider Finance team in our UK-based Global Headquarters, as well as our Office Administrator in Shanghai to provide financial support for the Shanghai office.

Key Responsibilities

• Supporting with sales ledger tasks, such as producing, sending, and monitoring invoices as well as contacting clients to ensure timely payments, where necessary.
• Supporting with purchase ledger tasks, including approving and/or obtaining approval for all purchase invoices, recording and reconciling all petty cash, and reviewing credit card expenses.
• Managing and maintaining client contracts.
• Advising our scientific teams on invoicing or purchase-related queries.
• Collaborating with the Shanghai Office Administrator to manage financial processes for the Shanghai office, including tasks such as reconciling local payments, tracking expenditures, and ensuring compliance with local requirements.
• Ad-hoc tasks in support of the wider Finance and Operations teams, across both Singapore and Shanghai, as needed.

Hybrid Working Policy

We recognise that homeworking can improve work-life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments. At the same time, we believe that having face-to-face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost.

Therefore, we offer flexible working arrangements that allow our colleagues to work from home for up to half of the time, measured across a 2-week rolling period.

Requirements

About You

We are seeking a proactive and enthusiastic individual, with a "can do" approach. The ideal candidate will also have the initiative, positivity, and creativity required to continually improve processes and ease the administrative burden of financial processes on their colleagues.

Essential Requirements

• A background in a relevant discipline. For example, finance, accounting, business administration with a concentration in finance, or similar.
• Excellent proficiency in written and spoken English as well as business-level Mandarin.
• A fluency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong interpersonal and communication skills, with the ability to collaborate effectively within a team and interface confidently with client-facing staff.
• The ability to manage suppliers to ensure that we receive an excellent service.
• The ability to manage pressure and conflicting demands, as well as prioritising tasks and workload autonomously.
• An excellent attention to detail.
• An excellent level of productivity, and the flexibility to respond to changing deadlines.

Whilst no prior working experience is required for this position, it is desirable. Full training, both internal and external, and mentoring from experienced colleagues will be provided.

Benefits

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including the industry's most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations.

The Recruitment Process

Our recruitment process starts with a telephone interview with a member of the Talent Acquisition team, followed by an assessment for you to complete in your own time. If successful, you will be invited to an interview. Our standard recruitment process lasts around 1 month; however, this can be adapted if necessary.

Please note that this role is available in our Singapore office. You can learn more about our office locations here: www.costellomedical.com/careers/locations

How to Apply

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. Your CV should clearly state the dates of all qualifications and grades achieved where applicable.

Please contact the Talent Acquisition team at recruitment@costellomedical.com if you have any questions about the role or application process.

Visa Sponsorship

Please note that we are unable to support Employment Pass applications for this role and you will therefore need the right to work in Singapore independently from the company.