Accounts Assistant

Account Assistant x 1. Construction Consultant Firm. 5 days week

Admin Assistant x 1. UBI 5.5 days week (No experience needed)

Location: Tai Seng/ Macpherson

Job Description

• Administrative Support: Manage day-to-day office operations, including scheduling meetings, maintaining records, and handling correspondence.
• Project Claim Tracking: Proactively trace project claims by liaising with engineers individually to update project status and prepare progress claims.
• Prepare quotations using Xero software, ensuring accuracy and compliance with company standards.
• Basic Administrative Tasks for Project Coordination:
• Inform all relevant parties upon receiving permit approvals.
• Arrange for the purchase of drawings from the Building and Construction Authority (BCA).
• Forward emails from CORENET to the respective project engineer in charge.
• Customer and Client Relations:
• Handle inquiries and maintain good communication with clients and stakeholders.
• Assist with scheduling and tracking project deadlines and liaising with other departments to meet project requirements.
• Coordinate with engineering team members to support their administrative needs.
• Assist in the organization and management of project documents.

Job Requirements:

Minimum 1-2 years of experience in an administrative or accounting role, preferably in an engineering or construction firm.

• Must be able to handle Accounts Payable and Accounts Receivable.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Xero software is a strong advantage.
• Basic knowledge of accounting software (e.g., QuickBooks) is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and prioritize tasks.
• High integrity and commitment to confidentiality.
• Adaptable and able to manage multiple responsibilities.