ACCOUNTS (AP/AR) EXECUTIVE

Job Summary

The AP/AR executive is responsible for various duties relating to maintaining accurate and current accounts payable and accounts receivable, including data entry, generating statements, and timely communicating with appropriate stakeholders regarding the status of accounts payable and accounts receivable, and related information for identifying past due accounts.

Accounts Receivables: The key role is to ensure the company receives payments for goods and services and records these transactions accordingly, effectively securing revenue by verifying and posting receipts, and resolving any discrepancies in a timely and efficient manner.

Accounts Payable: The key role is to complete payments and control expenses by scheduling payments, processing, verifying, and reconciling invoices, effectively ensuring the day-to-day management of all payment cycle activities in a timely and efficient manner.

Accounts Payable Job Description:

• Process and reconcile vendor invoices and payments accurately and timely.
• Review and verify expense reports and reimbursements.
• Ensure that all payments are properly authorized and supported with adequate documentation.
• Maintain and update accurate records of all vendor transactions and communicate with vendors regarding payment status.
• Reconcile vendor statements and resolve any discrepancies.
• Assist in month-end closing procedures and account reconciliations.
• Prepare and submit various reports as required.

Accounts Receivable Job Description:

• Generate and distribute customer invoices accurately and timely.
• Monitor customer accounts to ensure timely payment and follow up on past-due balances.
• Process and apply customer payments to their accounts.
• Resolve any billing or payment discrepancies with customers.
• Communicate with customers regarding their account status and assist with any inquiries or disputes.
• Prepare and maintain accurate records of all customer transactions.
• Assist in month-end closing procedures and account reconciliations.
• Prepare and submit monthly reports as required.

The role requires attention to detail, strong organizational skills, and the ability to work independently and as part of a team. Excellent communication skills are also essential, as both roles require regular interaction with internal and external stakeholders. A background in accounting or finance is typically required for these positions, and experience with relevant software such as XERO is preferred.