Accounts & Admin Manager

Availability: Immediate

JOB REQUIREMENTS

1. Strong Accounts background
2. Able to work independently
3. Good communication skill
4. Diligent and meticulous

JOB DESCRIPTION

Accounts Payable

Monitor and ensure data of inventories, invoices, and vendor particulars are input into the Accounting System.
Ensure all documentation is well received, invoices tally with delivery orders, and ensure payments are promptly issued within credit terms.
Generate payment vouchers and issue cheques.
Ensure payments are immediately entered into the Accounting System upon payment.
Proper filing and bookkeeping.

Accounts Receivable

Generate invoices according to certified payments.
Follow up on accounts receivable with relevant clients.
Ensure timely collection of payments.
Keep proper documentation and paper trail regarding related AR matters.

Monitoring of Project

Generate weekly Work-in-Progress (WIP) reports to reflect revenue, COGS, labor costs, and other operating expenses to derive the profitability of the week.
Ensure timely and justifiable certification of payments are provided by clients.
Keep track of progress claim status and Accounts Receivable.

Finalization of Project

Generate reports to reflect the statistics of man-hours, COGS, operating expenses, and update the system for future reference.
Finalize payments and keep track of retention amounts and time frames.
Final settlement of payments and record project references into “Completed projects.”

Administrative Duties/ Others

Generate invoices, payment vouchers, and other related documents.
Ensure neat and tidy bookkeeping.
Assist with the issuance of wages to workers and breaking them down into the appropriate monetary denominations.
Fulfill any other ad-hoc duties as assigned by Superior/Management.
Reimburse employees/Petty cash.
Generate weekly reports for Management review (Progress Claim status, WIP, and Accounts Receivable).
Handle GST quarterly report and filing, Form C-S/C submission.
Liaise with auditors for statutory reporting and compliance.
Coordinate with Human Resource and Logistics.