Accountant

The incumbent will be responsible for managing the day-to-day processing of vendor invoices, expense reports, and payments in a timely and accurate manner. S/he will also ensure compliance with company policies, maintain vendor relationships, and assist with the month-end closing process.

RESPONSIBILITIES

1. Invoice Processing: Review and verify invoices for appropriate documentation and approval prior to payment. Match purchase orders to invoices and resolve discrepancies.
2. Payment Processing: Prepare and process electronic transfers, checks, and bank payments to vendors. Ensure all payments are made on time.
3. Expense Reports: Review and process employee expense reports, ensuring adherence to company policies and guidelines.
4. Vendor Management: Maintain accurate records and communicate with vendors regarding billing discrepancies, payment status, and any other inquiries.
5. Reconciliation: Reconcile balance sheet accounts, including vendor statements, bank recons and other balance sheet recons. Resolve discrepancies and assist in month-end closing.
6. Record Keeping: Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
7. Internal Controls: Ensure proper internal controls are maintained in the accounting processes to prevent fraudulent activities.
8. Audits: Assist with audits by providing supporting documentation and ensuring records are complete and accurate.
9. Reporting: Generate and provide financial reports as required by management, such as aged payable reports and cash requirement forecasts.
10. Fixed assets: Maintain a fixed asset register that reconciles with the balance sheet accounts. Calculate and process depreciation journals.
11. Support: Assist with special projects and ad-hoc requests as needed by the finance or accounting department.
12. Journals: Capture general journals for payroll and reallocations.

Required Qualification

1. Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

Required Experience

1. Minimum of 3-5 years of experience in finance or accounting roles, ideally within non-profit or project-based environments.
2. Experience with financial reporting, accounts payable, reconciliation, and audit preparation is essential.

Required Skills

1. Proficiency in accounting software (e.g., QuickBooks) and advanced knowledge of MS Excel for financial analysis.
2. Familiarity with statutory requirements and financial compliance regulations.
3. Strong analytical skills, attention to detail, ability to manage multiple tasks, and excellent communication skills for effective team collaboration.