Account Assistant

The Accounts Executive/Accounts Assistant reports to the Accountant to support the finance department in carrying out the responsibilities of the accounting department. He/She covers duties such as work that is specific to accounts receivable, accounts payable, tax filing, data compilation, billing, payroll or other accounting tasks. He/She works specifically with accruals, fixed assets accounting or the monthly and yearly finalisation of accounts for audit purposes. He/She assists with the preparation of trial balance, basic financial statements and simple consolidated financial statements. He/She may be called on to participate in ad-hoc finance-related projects and systems testing when necessary.

Key Responsibilities:

1. Assign account codes to all transactions in the accounting system.
2. Calculate customer/supplier account balances and reconcile with totals. Compile the relevant business documentation used in banking processes.
3. Enter accurate and timely data into the accounting system.
4. Maintain accurate financial records and statements.
5. Perform month-end closing activities.
6. Process payroll transactions into the organisation's accounting system.
7. Record and process all business transactions within the organisation's accounting system using principles of double-entry accounting.
8. Record transactions and events relating to inventory, accruals, prepayments, capital structure and finance costs.
9. Record transactions and events relating to sales, purchases, receivables, payables and cash.
10. Retrieve system reports from the accounting system for management's use.
11. Use relevant IT systems and tools effectively for data analysis.
12. Preparation of Full Set Accounts.