1415 - Trust Administrator Executive Assistant (up to $6800)

Position: Executive Assistant

Working Location: Suntec Tower
Working Day: 5 Days | 9 AM – 6 PM
Salary Budget: Junior: $4,000 - $5,000 + AWS (No VB) / Senior: $5,000 - $6,800 + AWS (No VB)

Family Office Environment in managing fund, investment, and charity from the budget given

(No Progression in Career)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting to and supporting the Executive Director and working closely with the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry, or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, or corporate secretary.
• Experience in handling trust administrative, legal documents, or fund investment is highly preferred.
• Assist manager in reviewing legal documents from law firms and responding to outsourced lawyers regarding any omissions.

Job Duties:

1. Assist in providing administrative support/services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofreading documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcribe voice recordings of meetings/phone conferences.
4. Draft, review, and comment on emails/agreements/documents for the Executive Director’s consideration.
5. Comfortable identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status, and track internal database/reports of relevant tasks/projects assigned.
8. Administer and maintain databases/files; renaming, reorganizing, and maintaining files, folders, documents, and internal databases (spearhead converting largely to digital).
9. Assist in office management.
10. Carry out other ad-hoc tasks/projects assigned by the Executive Director.

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279