Office Assistant jobs in Saudi Arabia

Our client is a multinational management consultancy that is now looking to hire a Senior Office Assistant for their office in Riyadh, Saudi Arabia.

Client Details

Our client is a well-known management consultancy based in Saudi Arabia, renowned for delivering high-quality solutions to its clients. They are now looking to hire a Senior Office Assistant to provide essential administrative support to their staff and contribute to the efficient operation of the organisation.

We are seeking a proactive and highly organised Saudi based Senior Office Assistant for our client. This role is responsible for ensuring smooth office operations, providing administrative support, and assisting in a wide variety of tasks that contribute to the overall efficiency of the office. The Senior Office Assistant will be expected to demonstrate strong multitasking abilities, excellent communication skills, and a keen eye for detail.

Description

1. Provide administrative support to office staff, managers, and senior leadership, including calendar management, scheduling meetings, and handling correspondence.
2. Oversee office operations and manage day-to-day tasks, ensuring the office environment remains organised and efficient.
3. Handle office supplies and inventory management, ensuring supplies are ordered and maintained.
4. Assist in the preparation and organisation of documents, reports, and presentations.
5. Coordinate travel arrangements, accommodations, and logistics for staff and executives.
6. Act as the first point of contact for visitors and clients, ensuring a positive experience.
7. Manage office communication, including answering phones, emails, and messages, and redirecting them as necessary.
8. Assist with the onboarding process for new employees, including office setup and orientation.
9. Ensure the office is compliant with health and safety regulations.
10. Maintain and update filing systems, both digital and physical.
11. Assist with event planning and coordination, including meetings, team-building activities, and office events.
12. Other administrative duties as assigned.

Profile

1. Proven experience in managing multiple stakeholders.
2. Exceptional organisational and time-management skills.
3. Strong written and verbal English communication abilities. Arabic is a Plus.
4. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other business tools.
5. Ability to work under pressure and handle competing priorities with poise.
6. A proactive mindset with strong problem-solving skills.
7. High level of professionalism, integrity, and discretion.

Job Offer

1. Competitive salary and performance-based bonuses.
2. Health insurance and other benefits.
3. Opportunities for professional development and growth.

Skills

Senior Executive Assistant, Executive Assistant, Executive Secretary, Senior Admin