Supply Chain Administrative Assistant - BUL Factory

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world.

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

JOB PURPOSE

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world. If you are someone who thrives in supporting leadership, managing schedules, and ensuring seamless day-to-day operations, enabling success at every step then this role is just for you!

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

1. Effective Diary Management: help Factory management become most effective by managing the diary, coordinating with a wide range of internal and external stakeholders to ensure the President’s schedule goes smoothly, as well as pivoting and changing where needed.
2. Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of PC SC Head and the factory manager, taking necessary follow-up action and preparing progress reports as required.
3. Contributes to the culture of the team through keeping the pulse on overall team sentiment and working closely with the LT to drive engagement.
4. Event Management: Arrange conferences, workshops, and special events for the factory Executive Team including venues, travel, etc. and helps execute all internal visitors’ programmes.
5. Effective communication with external contacts at a senior level and organisations.
6. Supporting leadership team in preparation and follow-up of LT meeting.
7. Managing all aspects of meetings held on site.
8. Organise domestic and international travel arrangements including necessary visas, accommodation and necessary logistics.
9. Manage Expenses & Invoices.
10. Provide support on workplace services related matters.

WHAT YOU NEED TO SUCCEED

This role requires proven experience as a Personal Assistant and experience working in a corporate environment and regional/global organisation. It requires very high levels of discretion and absolute confidentiality. The job holder must be well organised, able to prioritise tasks of high complexity including last minute travel requests. Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary. Comfortable working in a hybrid environment and experience building collaboration with people from different cultures around the world. Candidates should have a high degree of maturity and interpersonal skills, and the ability to build a strong partnership with the entire team. Fully operational in all IT systems: Trip Actions, Concur, SharePoint, Workday, Adobe and Power BI in addition to the usual Microsoft Office suite (Word, Excel and PowerPoint). Accuracy, speed, proactivity, and an ability to ‘get things done’ are vital.

Experiences & Qualifications

1. 2+ years of experience supporting senior management within a corporate environment, preferably cross-functional.
2. Office management experience highly desirable.
3. Bilingual (Arabic and English).

Skills

1. Exceptional time management and organisational skills.
2. Attention to detail and a willingness to lean in to help the LT be at its best.
3. Highly organised, structured and ability to prioritise.
4. Adaptable, can cope with change.
5. Excellent interpersonal and communication skills.
6. Diary/calendar management.
7. Proficiency in using MS Word, MS Excel and MS PowerPoint.

Leadership

You are energized by delivering fantastic results. You are an example to others – both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way. As an individual you are responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.

Critical SOL (Standards of Leadership) Behaviours

1. PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Has an owner’s mindset, using data and insight to make decisions.
2. PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.
3. CONSUMER LOVE: Whatever their role, always looks for better ways to serve consumers. Invests time inside and outside to understand the needs of consumers.
4. PURPOSE & SERVICE: Has humility, understanding that leadership is service to others, inside and outside Unilever.
5. AGILITY: Explores the world around them, continually learning and developing their skills.

Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.