SR.DOCUMENT CONTROLLER

Role Purpose
To manage the documentation and information flow within Nesma & Partners to ensure that all documents, records, and information are properly organized, stored, and distributed in a systematic and efficient manner. Maintaining accurate and up-to-date records is essential for regulatory compliance, quality management, and efficient operations.

Key Accountabilities

Operational Direction

1. Oversee the entire lifecycle of documents, including creation, review, approval, distribution, and archiving to ensure that all documents are properly categorized, indexed, and stored to enable easy retrieval.
2. Manage all types of documents within the organization, including electronic files, physical records, drawings, specifications, and reports to save time and reduce the frustration associated with searching for documents.
3. Maintain accurate and up-to-date records of all documents and their status, ensuring compliance with retention policies and regulatory requirements.
4. Perform regular audits and checks to ensure that documents adhere to the organization's quality standards, including accuracy, consistency, and compliance.
5. Implement security measures to safeguard sensitive or confidential documents from unauthorized access, damage, or loss.

Policies, Systems, Processes & Procedures

1. Follow all relevant office support processes, policies, standard operating procedures, and instructions to carry out work in a controlled and consistent manner.
2. Demonstrate compliance with the organization’s values and ethics at all times to support the establishment of a value-driven culture within the organization.

Technical Essential

Education/Certification
• Bachelors in Business Administration, or any other related field.

Experience
• 0-4 years related experience in roles within similar positions.

Languages
• English

Skills
• Data Analysis & Management, Regulatory Compliance Knowledge, Computer-Aided Design (CAD and BIM), Quality Assurance Management, Stakeholder Engagement & Alignment, Digital Documentation and Record Management.

Technical Preferred

Languages
• Arabic

Behavioral Essential

Skills
• Action Oriented, Ensures Accountability, Collaborates, Communicates Effectively, Self-Development, Situational Adaptability.

Company Industry

• Construction
• Civil Engineering

Department / Functional Area

• Administration

Keywords

• SR.DOCUMENT CONTROLLER