Senior Purchasing Specialist - OS&E (Non-food)

An exciting opportunity to join one of Red Sea Global's subsidiaries, contributing to a dynamic and ever-evolving supply chain while making a meaningful impact on the Kingdom's Vision 2030.

Position Overview:

To carry out the sourcing & purchasing functions, as a NFD (Non Food Durable) buyer, for all types of OS&E and FFE products required for RSG operation. Perform operational and computer purchasing activities across multiple OS&E and FFE categories (hotel guest equipment & consumables, kitchen appliances and equipment, office stationery, dining supplies, gym and spa equipment, textile, bathroom suppliers, cosmetics, cleaning supplies, glassware, non food consumables, etc…) ensure detailed purchasing documentation record keeping, compliance over all RSG processes.

Position based in Jeddah with frequent trips to suppliers and to Coastal Village area.

Key Responsibilities:

• Execute purchasing strategies as a buyer of all types of OS&E and FFE products for end-customers (hotels, catering, retail and any other end-customer within RSG project)
• Track and report key functional metrics to ensure competitiveness, high service level, low quality claim, reduce expenses and improve effectiveness of the purchasing function
• Partner with internal and external stakeholders to ensure clear purchasing documentation requirements
• Source, assess and partner with reliable vendors and suppliers locally and internationally. Monitor supplier performance.
• Benchmark and negotiate competitive prices for end-customers on the frequency defined with the customers
• Monitor and forecast upcoming levels of demand. Consolidate demand volumes from end-customers in order to leverage economy of scale during the negotiation
• Work closely with Quality team to define quality standards as per requirements from end-customers
• Frequently check the quality level received from vendors and suppliers at RSG distribution centers
• Communicate and get approved RSG quality standards with vendors, suppliers and end-customers
• Forecast prices and monitor market trends to identify changes of balance in buyer-supplier power
• Establish contracts to ensure negotiated prices are available for all operating items required by the end-customers.
• Monitor daily orders from end-customers and organize purchasing to secure service level, quality compliance and competitive pricing
• Ensure that all order receiving dates are updated according to the supplier’s promised delivery dates
• Ensure that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes as per the requested delivery dates.
• Keep track of deliveries in collaboration with Logistics team
• Ensure & verify that quotations are regularly updated, and supplier’s new current price lists are maintained in the purchasing system
• Research and identify new products and services for the end-customers.
• Check, explain if needed, and approve delivered items discrepancy report issued by warehousing team regarding price and quantity order variances
• Guarantee the accurate product description and associated data populated in the Master Item File.
• Verify the pending orders report on a daily basis, and all pending orders are checked and verified regularly
• Monitor item stock level and rotation with SCL warehousing team
• Solve any end-customers and/or supplier claims in a cooperative manner
• Familiar with international import incoterms (FOT, CIF, DDP, etc…)
• Verify that all product offers and quotations are properly maintained and filed
• Keep a close collaborative relationship with Purchasing Manager and Executive Chefs from different end-customers
• Ensure product information is properly maintained in the Purchasing Ordering system
• Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks
• Ensure the efficient operation of the Purchasing Department in all aspects
• Submit reports in a timely manner, ensuring delivery deadlines

Qualification and Experience:

• Bachelor’s degree in business administration, Supply Chain Management, Logistics, or a related field (or equivalent work experience).
• Very strong experience in the KSA OS&E sector as well as solid connections with international OS&E suppliers. Import/Export experience.
• Sourcing, Negotiation, Purchasing, Quality & Food Safety knowledge, Contract management, Integrity, Judgment, Decision Making, Relationship Building, Flexibility.
• Arabic and English language are a must.
• Computer skills (Office), Birch Street and SAP systems a plus.