Senior Assistant Officer (Human Resources)

Apply now Job no: 495088
Work type: Permanent
Location: Eastern
Categories: Human Resources

The incumbent provides comprehensive administrative support to the Human Resources Section (HRS) as well as secretarial support to the Human Resources Director (HRD) and General Manager (HR) (GM(HR)). This role also handles some daily operations processing for the Compensation and Benefits Team (C&B Team) and the HR Business Partner Team (HRBP Team).

The Job

Administrative and secretarial support for HRS

• Arrange meetings and company car bookings for HRD and GM(HR).
• Provide administrative support for HRS, including but not limited to incoming mails distribution, phone lines and seating arrangement, stationery and IT equipment ordering, access rights, business card printing, etc.
• As the single contact point for other Divisions, coordinate the preparation and distribution of corporate-wise reports within HRS, and assist in the preparation of HRS annual budget.
• Prepare contract awards for approved vendors and arrange all payments (including petty cash) incurred by HRS.

Support C&B Team and HRBP Team

• Handle daily operations of retirement schemes such as MPF enrollment forms and ORSO contribution notifications, member’s termination, etc.
• Prepare monthly movement reports for Group Medical Insurance.
• Assist in reporting work injuries to relevant authorities and follow up with supervisors or injured employees for medical reimbursement.
• Handle administrative support including the Rental Reimbursements Scheme, managing ex-employee personal files, handling requests for employment proofs, reference checks, and various administrative forms, etc.

The Person

• Diploma in HR Management/secretarial studies or relevant discipline.
• Minimum five years of experience in departmental support; previously worked in HR is an advantage.
• Good organizational and multitasking abilities, as well as attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Chinese word processing and knowledge of HR management systems is an advantage.
• Ability to maintain confidentiality and handle sensitive information.
• Good team player with a strong internal customer-centric mindset.