Senior Administration Officer

About TBH

With almost 60 years of involvement in global, cutting-edge projects, established project delivery services, forensic and quantum claims analysis, TBH is one of Australia’s most reputable and largest privately owned project advisory firms with a growing international footprint.

Problem solving is in our DNA and our team works closely to develop simple solutions to complex problems. TBH provides quality cost management advisory services to the public and private sector. We leverage our diverse experience to successfully deliver services on iconic and major projects across a variety of industries. Our portfolio of major projects will provide opportunities to work on iconic projects in Australia but will also extend internationally.

About the Opportunity

As our business continues to grow, we have a great opportunity for an experienced Administration Officer to join our team in Riyadh.

On a day-to-day basis you'll bring your flexible and adaptable way of working to duties ranging from general administration tasks to high-level confidential executive support. You will build and maintain strong relationships with your key stakeholders, provide executive support for senior management and Directors, including general office administration support for the technical team, and facilitate all operations support including ordering supplies and facilities maintenance.

As our Administration Officer you'll also:

• Manage general office administration and coordination.
• Coordinate travel and accommodation bookings.
• Provide administration support to Riyadh employees, including Directors and senior management to ensure the office operates smoothly and safely.
• Conduct the administration process for onboarding, promotion, and exiting of staff members.
• Data entry, invoicing, credit card statement reconciliation, timesheets, and other processes through the finance system (Microsoft AX) with expertise in the area to support team members.
• Assist with maintaining various Excel databases, preparation of presentations, correspondence, records management, and other documentation, including assisting in the preparation of tenders, presentations, client documents, CV conversions, job sheets, panels, and other collateral.
• Coordinate Riyadh client and staff functions arrangements in line with the agreed budget and involvement in the Social Committee.
• Coordinate the administration petty cash and reconciliation for Riyadh & Corporate functions.
• Follow IMS (quality and OHSE procedures) including conducting associated inspections, audits, and reporting.
• Prepare required documents for visa processing for new joiners and renewal of visa and ERE for employees and their families.
• Continuously update the employee expat guide and provide onboarding local support to our new joiners and ongoing support to our expat team members (e.g., banks, phone providers).
• Work closely with PRO to ensure all our team visa information is updated.
• Perform ad hoc duties as requested.

What You'll Bring

As our successful candidate, you'll bring:

• Previous experience in an office management or similar administrative role; preferably in the professional consulting industry.
• Strong communication skills in English and Arabic.
• Certification in Business Administration (not essential, however highly regarded).
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Great stakeholder management skills with a proven track record of effective communication between business teams.
• Experience in SharePoint and PowerBI (highly desirable).
• High level of expertise in invoicing and quality systems (AX desirable).
• Basic IT troubleshooting knowledge.
• Proven autonomy in workload management with demonstrated initiative and ability to work effectively with minimal supervision and on multiple tasks.
• Outstanding time management, problem-solving, and organisational skills.
• Strong interpersonal skills, including excellent verbal and written communication and customer service skills.
• Proactive mindset towards continuous improvement, including identifying opportunities to streamline processes and enhance efficiencies.
• Strong attention to detail.

What TBH can offer you

• A culture that values people, fostering collaboration and flexibility.
• International exposure as our business operations continue to expand.
• Employee-led initiatives in diversity, inclusion, and social responsibility.
• Ongoing training and development.
• An environment committed to innovation and continuous improvement.
• A competitive salary plus bonus.
• Limitless opportunity to progress your career.

TBH is committed to fostering an inclusive environment where everyone can feel comfortable being their full selves at work. We embrace diversity in all forms through respect for our people, their families, and our communities. We believe we are better together and realise the power of diversity, bringing the right people together to ensure optimal outcomes for all.

Join us

We are excited about our continuous growth and invite you to be involved.

All qualified applicants will receive consideration for employment regardless of their background.

If you are excited to explore a limitless career with TBH, please apply via LinkedIn.