Section Manager, Facility & General Affairs - NKSA

Section Manager, Facility & General Affairs - NKSA

Location: Jeddah

Job Description:

We are seeking a dedicated and detail-oriented professional to join our team as an Office Facility Section Manager. The ideal candidate will be responsible for overseeing the daily operations of our office facilities, ensuring a safe, efficient, and pleasant working environment. This role requires a proactive individual with excellent organizational and communication skills, capable of managing multiple tasks and priorities.

Responsibilities:

1. Office Facility Management: Oversee and enhance the office environment to ensure optimal functionality and comfort.
2. Office Supplies and Logistics: Provide logistical support and manage the main storage area for NKSA.
3. Safety and Security: Ensure the safety and security of the company’s facilities and employees, including the preparation of AMIO reports and participation in safety meetings.
4. Reception Management: Maintain a safe and clean reception area, ensuring compliance with procedures, rules, and regulations. Document and communicate actions, irregularities, and ongoing needs. Manage courier services, indoor support, drivers, and guest services.
5. Guest Management: Coordinate guest management activities, including issuing invitation letters and liaising with the relevant NKSA.
6. Subcontractor Coordination: Facilitate the selection and management of subcontractor contracts, including benefits and facility agreements, in collaboration with the NMEF Purchasing team.
7. Utilities Budget Management: Oversee budgets for utilities such as electricity, water, and rent, ensuring all contracts align with budgetary constraints.
8. Showroom Compliance: Ensure the NKSA showroom complies with all regulations set by traffic police, civil defense, and Jeddah municipality.
9. Record Maintenance: Maintain company records related to traffic police (Tamm system), civil defense (Salamah system), and Jeddah municipality (Balady system).
10. Government Relations: Manage government-related issues for the showroom, improve relations with government agencies, and handle forms and awareness management. Represent NKSA during government inspections and any related cases.
11. Vehicle Management: Oversee the management of employee and marketing vehicles, including accidents, storage, maintenance, receiving, delivering, and selling cycles, while implementing related policies.
12. Decision Making: Ensure timely decisions are made regarding parking, storage, showroom, and building renewals.

Experience Required:

Proven experience in office facility management or a related field. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Experience in managing budgets and financial records. Familiarity with safety and security protocols. Ability to coordinate with various departments and external contractors. Proficiency in maintaining records and handling government relations. Saudi National required. Experience in vehicle and guest management is a plus.