Saudi Arabia: Administrative Assistant

At H&P, our people are our strength.

The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office and supports the Administrative Manager and office employees through a variety of tasks related to organization and communication.

RESPONSIBILITIES:

The following items represent the majority of the duties performed by the position but are not meant to be all inclusive nor to prevent other duties from being assigned when necessary. Regular and reliable attendance is essential and required in performance of job.

1. Arrange travel and accommodations for rotators and visitors
2. Produce and distribute correspondence memos and letters
3. Order front office supplies and keep inventory of stock
4. Keep updated records of office expenses and costs
5. Perform other clerical duties such as filing and photocopying.
6. Assisting colleagues with administrative tasks
7. Greet and welcome guests as soon as they arrive at the office
8. Direct visitors to the appropriate person and office
9. Answer, screen and forward incoming phone calls
10. Ensure reception area is tidy and presentable, with all necessary stationery and material
11. Provide basic and accurate information in-person and via phone/email
12. Maintain office security by following safety procedures and controlling access via the reception desk.
13. Update calendars and schedule meetings
14. Manage the janitor.

KNOWLEDGE, SKILLS and ABILITIES:

Minimum education, experience, technical, and communication skill levels, and licenses/certificates normally required to perform the duties of this position.

1. Excellent written and verbal communication skills
2. Strong organizational and planning skills
3. Proficient in MS Office
4. High school diploma or equivalent; college degree preferred

WORKING RELATIONSHIPS/CONTACTS:

Positions, other than supervisor and immediate co-workers, with which incumbent has frequent contact and the reason for contact.

Internal – regular contact with all levels of employees and management.

External – contact with outside services and vendors, clients, job applicants and visitors.

Thank you for your interest in joining our team!