Sales Coordinator / Admin Assistant

Administrative Assistant:

• Provide general administrative support to the office, including answering phones, handling incoming and outgoing mail, and maintaining office supplies.
• Assist in scheduling appointments, meetings, and travel arrangements for team members.
• Prepare and format documents, reports, and presentations using Microsoft Office and other relevant software.
• Help organize company events, meetings, and team-building activities.
• Maintain and organize physical and electronic files and records.
• Handle incoming emails and correspondence and ensure timely responses or forwarding to the appropriate team members.
• Maintain government processes such as CR, GOSI, and Zakat and ensure all documents are updated and uploaded within the government portals such as GOSI, GAZT, QIWA, Mudad, and Muqeem.
• Responsible for processing MISA License renewals, AOAs, CRs, National Addresses.

Sales Coordinator:

• Assist the sales team with order processing, including order entry, invoicing, and tracking shipments.
• Prepare sales quotes and proposals in collaboration with the operations team.
• Maintain and update customer databases to ensure accurate and up-to-date information.
• Respond to customer inquiries and provide information on products/services.
• Register the company within various Saudi end-user companies and contracting companies.
• Coordinate sales meetings, conference calls, and appointments.

Skills:

• Bachelor's degree in business administration, management, or any other related field.
• Several years of experience as an Administrative Officer or in any related field.
• Strong organizational and time management skills.
• Ability to work independently, manage multiple priorities, and meet tight deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Advanced proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint.
• Knowledge of office management systems and procedures.