Purchasing Coordinator

Organizing Material

Ensure the quantities received and coordinate with the quality to check qualities of materials received.

Dispatch materials/goods statements and receipts to the data entry clerk to enter the transactions in the system.

Coordinate the stocktaking process in the store.

Identification of Materials

Coordinate with departments to receive material/services upon delivery.

Handling of Purchasing Process

Comply with buying processes.

Prepare cash purchase statements and credit invoices for processing to accounting, and monitor the total purchased amount and balance of the petty cash assigned.

Buy material from the local market and arrange for delivery of the material to the sites or stores.

Follow up on delivery time with vendors.

Generate regular reports on procurement operation, cost, delivery time, quality, etc., and analyze to point weaknesses and strengths and opportunities.

Maintenance of Documentation and Archives

Follow up invoices that are pending in the Price Control Section that require additional information, specifications, or clarifications.

Organize and maintain files in hard copies and electronic filing in a way that makes files easy to locate and retrieve.

Supplier Classification

Assist in evaluating the material/goods providers and classify them to grades according to their score depending on the quality, price, deliverables, time frame, etc.

Provide information and feedback to related managers and top management on the status of their suppliers.

Skills

• Superb written and verbal communication and negotiation skills.
• An expert professional who can recognize market trends and make decisions under pressure.
• A skilled communicator who can express ideas effectively, both orally and in writing.
• Must recognize and follow through with client specifications.