Project Manager

Under the guidance of the Projects Director, the Project Manager is responsible for delivering projects from initial preparation to final delivery onsite (including dismantle). They are the main point of contact and take full ownership of the project after client approval. They are responsible for ensuring that all projects are delivered on time, within scope, and within budget.

Main Accountabilities

• Being the main point of contact of the project and liaise between the client and all internal and external stakeholders.

Project Preparation:

• Studying and understanding all the details and constraints of the project and putting in place an action plan for the success of the project.
• Working with Designers to prepare the technical drawings and all relevant documents for the execution of the project.
• Developing proper production and build-up planning in line with the project milestones.
• Preparing a sample board for each project with the factory production manager for client approval.
• Preparing project P&L from the budget provided to track and monitor the progress and performance of the project, making sure of a profitable gross margin.
• Conducting a kickoff meeting for each project with the factory production manager to discuss and brainstorm the best production methodology to ensure a high-end finishing.
• Providing production crew, subcontractors, and site supervisors with necessary documentation including but not limited to technical drawings, bill of quantities, project planning, access permits, etc.
• Challenging and controlling job costs to meet budget and beat targets using available tools and techniques.
• Monitoring the use of internal and external resources, including management of outside labor and approval of all purchases related to the project.
• Understanding and analyzing project financial aspects in order to control costs and maximize profitability.
• Managing changes to the project scope, project schedule, and project budget.
• Overlooking checking the production of all project elements internally & externally.
• Providing clients & internal sales team with constant updates regarding project status, issues, and solutions.
• Preparing all the needed documentation for health and safety, including but not limited to risk assessment and method statement.
• Supervising and coordinating all activities onsite, ensuring the good behavior of all departments and subcontractors, and assuring respect for health and safety for all.

Project Delivery & Closing, and Reporting:

• Keeping the server up to date with all relevant project files and documents for future reference.
• Managing the relationship with the sales team and all stakeholders of the project, keeping in mind a successful customer journey.
• Preparing all documentation for the closure of the project, including performance and financial reports.

Technical & Functional Skills:

• 5+ years of experience in project management in events, exhibitions, or any other related field.
• Proven working experience in project management in events, exhibitions, or any related field.
• Technical knowledge and strong awareness of materials and fabrication methods and techniques (carpentry, paint, steel, electrical).
• Excellent planning experience.
• Developing and tracking budgets.
• Client-facing and client management.
• Excellent external and internal communication skills.
• Excellent written and verbal communication skills.
• Solid organizational skills including attention to detail and multitasking skills.